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How to Excel as a Customer Service Representative

What does it take to excel as a customer service provider? How can one person create a successful customer experience that not only meets the needs of the customer, but delights them as well? (Without sacrificing consistency and company policy, that is.) We’ll tell you!

The individuals on any customer service team can make or break any business. Therefore, choosing to follow a career path in customer service should not be a decision made lightly. For some, helping customers and making people happy is a dream job, while for others it’s simply a pay check. It’s not as easy as being a “people person,” as many may think.

Here’s how to tell if you have what it takes to really excel (and be happy) working as a customer service representative:

  • You are patient. Many customers only call a business when they are confused or frustrated. It’s time like these that they need to speak to someone who can listen and engage without getting flustered or upset.

  • You listen. If you have mastered the art of truly listening, rather than thinking about what to say next when the other person is talking, you’ll understand fully the perspective of your customer and therefore be better equipped to delight them.

  • You have a positive attitude. Positive language comes naturally to you, and you’re not quick to jump to negative conclusions. This will help set the tone in every call you share with a customer.

  • You can think on your feet. You have the ability to handle little surprises and conversation changes during a call with others.

  • You are always eager to learn. You understand that there are almost always exceptions to the “rules.” No two situations are exactly the same. If you go into any call or situation believing that you already know everything relevant, or that you know the process in its entirety, you are closing yourself off to learning something new. Keep an open (and knowledge-thirsty) mind.

  • You know, and better yet LOVE, the product or service. When you believe in what you are selling or supporting it feels less like work. Learn as much as you can about your product/service, and share your knowledge with others who may also benefit.

  • You are empathetic. Understanding and care truly can go a long way. Even if you can’t give your customer all that they are asking for, just letting them know that you empathize with their situation can make the difference between a satisfied or disgruntled customer.

  • You ¬†always follow through. If it is important to you to do what you say you are going to do, you’re likely to always have satisfied customers.

So, what do you think? Is Customer Service the right career path for you?